Registration Terms & Conditions

The AMSN Registration Terms & Conditions (the “Terms & Conditions”) apply to 2025 AMSN Convention. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register. Submission of a registration is regarded as an affirmation of your acceptance of the Terms & Conditions.

If any circumstance or event beyond the control of AMSN causes cancellation of all or any portion of the event, AMSN agrees to refund any portion of the registration fee which AMSN is reimbursed by insurance or other third party and shall not be liable for any other refund or payment arising from the cancellation or for other liability or damages arising from the event. AMSN staff and hired photographers may take photos of attendees. Please be aware that these photos are for AMSN’s use only and may appear in AMSN materials such as on the website, social media, in emails, and in other AMSN promotional materials.

You acknowledge personal information you provide may be used in accordance with our privacy policy.  AMSN may additionally use personal identifiable information collected, such as to help minimize any potential hotel attrition penalties for the association.

Convention Code of Conduct

AMSN is committed to providing a safe, productive, welcoming and inclusive environment for all meeting participants and AMSN staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, AMSN staff members and service providers are expected to abide by this Convention Code of Conduct (“Code”) whether participating in-person or virtually.

AMSN has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at or during meetings.

If you experience harassment or witness any incidents of Unacceptable Behavior (as defined below), AMSN asks that you inform, in writing, to Kim Eskew, CAE, Executive Director, keskew@amsn.org so that AMSN can take the appropriate action.

Such reports or complaints may be oral or in writing, although AMSN may ask the person making any oral complaint to put such complaint in writing. Information provided will be kept confidential to the extent possible and practicable under the circumstances. Please note, however, that disclosure may be necessary to fashion an appropriate action.

Unacceptable Behavior includes, without limitation:

• Harassment, intimidation, or discrimination in any form.
• Verbal abuse of any attendee, speaker, volunteer, exhibitor, AMSN staff member, service provider, or other meeting participant. Examples of verbal abuse include, but are not limited to, verbal comments related to age, race, ethnicity, sex, gender, sexual orientation, socioeconomic status, country of origin, culture, language, religion, spiritual beliefs, legal status, health history, and disability, or threatening or stalking any attendee, speaker, volunteer, exhibitor, AMSN staff member, service provider, or other meeting participant.
• Disruption of presentations or any element of an in-person or virtual meeting or sessions.
• Other behavior, actions or activities deemed disruptive, unacceptable, or contrary to the best interests of AMSN as determined by AMSN in its sole and absolute discretion.
• AMSN reserves the right to take any action it deems necessary and appropriate, including immediate removal from a meeting without warning or refund, in response to any incident of Unacceptable Behavior or other violation of this Code, and AMSN reserves the right to prohibit attendance at any future virtual or in-person meeting.

Cancellation Policy

AMSN will provide a full refund of registration fees, less an administrative processing fee of $100, for any cancellations received in writing on or before Aug. 19, 2025. Cancellation requests must be emailed to registration@amsn.org. Telephone cancellations are NOT accepted for refunds. Participants must obtain confirmation of receipt of email from AMSN on or before the cancellation deadline. All refunds will be processed at the conclusion of the Convention to the original form of payment.

 After Aug. 19, 2025, there will be no refunds for registrations cancelled whatsoever. Substitutions can be made, without a fee, by contacting the registration team at registration@amsn.org. Hotel reservations must be cancelled separately and directly with the hotel.